You can add a participant to a conference in two ways: either as a "one-off" participant in to an active conference now or by adding their endpoint to the conference configuration, in which case the endpoint will be called every time the conference occurs. Their endpoint must be pre-configured for you to be able to do this, see Adding pre-configured participants.
To call an endpoint immediately you can either put in their endpoint details or select a pre-configured endpoint and call out. Their endpoint can be an H.323, SIP or VNC endpoint. Refer to the first three links below for details:
Note that participants called by the MCU will have chairperson privileges. For more information about chairperson and
guest privileges, refer to Adding a conference.
Note if you have the Web conferencing feature key on your MCU, you can also add ConferenceMe participants to a conference through the Participants list page. For more information on how to do this, see Viewing the conference participant list.
Adding an H.323 participant
To call a participant with an H.323 endpoint in to an active conference:
Go to Conferences to display the Conference List.
Click a Conference name and then click Add participant.
To add a new endpoint (one that you have not added as a configured endpoint):
Select the H.323 radio button and do one of the following:
For Address, enter the IP address, E.164 number, or H.323 alias of the participant's endpoint.
For Address, enter the number configured on an H.323 gateway for
the participant and select the H.323 gateway from the drop down list. For more information about configuring H.323 gateways, refer to
Adding and updating gateways
For Address, enter an H.323 gateway and E.164 number in the form <gateway address>!<E.164 number>.
This allows to you make a call via a H.323 gateway that has not been pre-configured on the MCU.
To invite an existing (configured) H.323 endpoint, scroll down to the Endpoints section, select the check box next to the endpoint name and click
Add selected.
Adding a SIP participant
To call a participant with a SIP endpoint in to an active conference:
Go to Conferences to display the Conference List.
Click a Conference name and then click Add participant.
To add an new endpoint (one that you have not added as a configured endpoint):
Select the SIP radio button and do one of the following:
For Address, enter the IP address, or SIP URI of the participant's endpoint (in the format [email protected])
For Address, enter the number registered with the SIP registrar and
select Use SIP registrar (ensuring that you have configured a SIP registrar on the Settings > SIP page)
To invite an existing (configured) SIP participant, scroll down to the Endpoints section, select the check box next to the SIP endpoint name and click
Add selected.
Adding a VNC participant
To call a VNC endpoint in to an active conference:
Go to Conferences to display the Conference List.
Click a Conference name and then click Add VNC.
To invite a new VNC endpoint:
Enter the host name or IP address of the VNC host
and the VNC server password for the computer you are adding.
Enable Automatic disconnection if you want the participant to be disconnected from the conference if another participant disconnects and only participants configured to be automatically disconnected remain in the conference.
Click Invite.
To invite an existing (configured) VNC endpoint, scroll down to the Endpoints section, click next to the VNC endpoint name and click
Add selected.
Inviting ConferenceMe participants
To invite ConferenceMe participants to an active conference:
Go to Conferences to display the Conference List.
Click a Conference name and then click Invite in the ConferenceMe section.
To invite ConferenceMe participants:
Choose the Local address you would like the ConferenceMe client to connect to. The addresses available in the drop down list depend on which interfaces are currently enabled.
Choose the Service port you would like the ConferenceMe client to connect with.
Either:
Copy the generated Link and send this to ConferenceMe users.
OR: Click Invite to send an email containing the generated Link.
Adding pre-configured participants
You can choose participants whose endpoints have been configured previously to be part of a scheduled conference.
These participants will be automatically invited into the conference by the MCU every time the conference runs.
This is useful if you regularly invite the same participants into a conference.
To add previously configured endpoints to a conference:
Go to Conferences to display the Conference List.
Click a Conference name and then click the Configuration tab.
Click Pre-configured participants. The pre-configured participants page will be displayed.
This page lists all the endpoints that have been configured on the MCU (see Configuring an H.323 endpoint
and Configuring a SIP endpoint).
Select which endpoints you would like to add as pre-configured participants in this conference.
Press Return to conference configuration.
Make any other changes you require to the conference configuration, then click Update conference. (If you do not click Update conference, you will lose the selections of configured endpoints made in the previous steps.)
